Join our dynamic and collaborative team
You Are:
A big picture thinker and can lead a team of individuals in new and innovative ways. You have a keen attention to detail to ensure that contractual agreements are upheld, meticulously manage project timelines, budgets, and specifications. You possess a unique blend of creativity and technical proficiency, allowing you to effectively translate design concepts into actionable plans while adhering to contractual obligations. You have the ability to maintain a balance between creative vision and practical implementation enabling projects to be executed to the highest standards. You thrive in a dynamic yet professional environment where you interact with diverse teams and individuals across multiple locations.
We Are:
A people-centered organization focused on creating architectural solutions that elevate and inspire human experiences. We love sustainable design and highly functional approaches that truly make a difference in the lives of our clients and the people whom the spaces are designed for. We’re big on mentorship, work-life balance, and collaboration. S2 Architecture operates with offices in three locations, and we spearhead projects across Western Canada.
Our employee benefits include:
- Competitive health and dental insurance plan
- Employee life and dependent life insurance
- Long-term disability
- Employee family assistance program
- Continuing education / professional development
- Social activities
- Flexible spending account (Health or Wellness spending)
- RRSP matching program
- S2 days for extra time to spend with family
- Personal / sick time
- Flexible work hours / Work from home options
Role summary
The Intermediate Contract Administrator, with supervision depending on experience, will support and perform responsibilities related to contract administration. Responsibilities may include, but are not limited to, documentation support, attendance at meetings, involvement in field reviews, logging and responding to contractor inquiries, logging and review of submittals, issuance of change management documents, communication and coordination with internal and external teams, and interpretation of construction contract documents.
At the top end of the intermediate level, individuals are expected to have frequent and repeated experience and exposure in performing all associated roles and responsibilities. They should consistently meet the role requirements over time, demonstrating proficiency and expertise.
What you will require:
Education, Licenses & Certifications:
- Industry relevant post-secondary diploma or degree, or
- Direct construction experience may be considered
- Certified Construction Contract Administrator is an asset
- Membership in a relevant professional association is an asset
- Personal vehicle & valid driver’s license is required
Experience:
- Minimum 4 years of administrative or contract administration experience
- Minimum 4 years progressive experience within an architectural office setting
- Experience supporting contract administration role and coordination of multi-disciplinary consulting activities
What you will work on:
- Draft field review reports as directed by the Contract Administrator
- Perform site reviews to determine compliance with construction contract and relevant building codes
- Prepare regular field reports, in conformance with S2 standards, to document progress, identify deviation from the construction contract, and track completion
- Coordinate and review submittals, schedules, samples, alternate requests, and project change documents, as directed by the Contract Administrator
- Coordinate and process payment certifications
- Liaise with owner and contractor to resolve issues in a timely manner
- Coordinate with contractor, sub-consultants as directed by the Contract Administrator
- Prepare and coordinate project change documentation, including sketches and drawings or facilitating preparation of sketches and drawings with internal and/or external teams
- Attend progress meetings and/or conduct progress meetings before, during, and after the project
- Prepare and issue meeting minutes and track issues for resolution
- Coordinate project close out documents for submission and forwarding to appropriate parties upon project completion
- Involvement in Substantial Performance and ready for Turnover review process, evaluating project completions and processing of payments
- Assist design and technical staff with constructability reviews and provide feedback / mentorship
- Represent the organization and interact in a professional manner with clients, sub-consultants, suppliers, and contractor representatives
- Attend regular internal coordination meetings
- Always maintain safe work practice procedures while on construction sites
- May be required to travel to project locations
- May be required to provide support or assist with various tasks at various skills levels as may be required for project and/or firm success
You will need knowledge competencies:
- Intermediate understanding of:
- Design Build, Construction Management, and Design Bid Build contract environment
- Contract administration of construction projects
- Project design process, drawings, specifications, creative detailing, and overall building systems
- Construction and consulting contracts, including the CCDC-2, CCDC-5, and the RAIC Document Six
- Intermediate working knowledge of roles and responsibilities of the various construction and consulting teams and relationships
- Building codes and regulatory requirements
- Site safety procedures including use of travel / fall restraint, and standard hazard assessment
- Current building systems and code changes
- Sequence of construction
You will need technical competencies:
- Microsoft Office Suite
- Autodesk AutoCAD – asset
- Autodesk Revit – asset
- Bluebeam REVU – asset
The above description is not a comprehensive list of all activities, duties or responsibilities of the role, responsibilities and duties may be assigned or adjusted at any time with or without notice. S2 Architecture supports an inclusive and diverse workforce. S2 Architecture values and respects the diversity of our team, and we work to create opportunity for each team member to reach their full potential.
