Receptionist/Office Administrator

We are seeking a professional Receptionist/Office Administrator to join our dynamic team in our Calgary studio. We are looking for an individual who wants to contribute their ideas and their passion to shape the built environment of our communities - collaboratively, creatively and sustainably. If you want to join us on this journey, apply today!

We are looking for an individual with exceptional time management skills, the ability to multi-task and manage multiple deadlines, is detail oriented, and possesses an intermediate level of administrative experience. Working as an integral part of the S2 Services team, the candidate must have strong communication skills, a positive attitude and a collaborative approach when working with colleagues, consultants and clients.

As part of a multi-disciplinary team, the successful candidate will be the first point of contact for all visitors to the studio and therefore must be able to demonstrate exceptional interpersonal skills. As our firm continues to grow, we are seeking an individual who has the flexibility and adaptability to thrive in changing roles and responsibilities. This position provides the potential to gain experience in a variety of administrative departments for an individual with a strong desire to expand their skills.

  • Proven ability with Microsoft Office Suite including Outlook, Word, Excel and Powerpoint.
  • Strong interpersonal skills and friendly, professional manner.
  • Strong organization and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to work in a team environment.
Key Roles and Responsibilities
  • Manage reception, including receiving all inbound calls and greeting visitors to the studio.
  • Manage office upkeep, including inventory and ordering of supplies, keeping kitchen and meetings rooms tidy.
  • Provide administrative support to firm staff to create meeting minutes, format reports, arrange meetings, print and bind documents, and other admiistrative tasks as required.
  • Prepare, receive and distribute all outgoing/incoming mail and couriers.
  • Complete project filling.
  • Provide administrative support to staff as required (including development of fee letters and proposals).
  • Coordinate travel arrangements for staff as required.
  • Tasks vary on a daily basis.
Education and Experience
  • Minimum of two years Administrative experience is preferred.

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