Architectural Contract Administrator - Intermediate to Senior

We are seeking an Intermediate to Senior Architectural Contract Administrator to join our dynamic team in our Vancouver studio.

This position recognizes a high level of experience with the construction phase of architecture. Construction Administration positions specialize in bringing the project from the contract documentation stage through the construction phase to complete commissioning and operation of the building, sometimes over a lengthy timeline. This position requires that a person have a working knowledge of the Building Code, industry standards and the ability to interface with clients, architects, designers, engineers, and contractors.

  • Related post-secondary education or a combination of direct construction experience and education, may be considered
  • Experience in contract administration of construction projects and coordination of multi-disciplinary consulting activities
  • Proficiency and understanding of construction and consulting contracts
  • Strong working knowledge of project design process, creative detailing, specifications, and overall building systems
  • Strong knowledge of Building Codes and regulatory requirements
  • Personal vehicle and valid driver’s license
  • The physical ability to access construction sites
  • Certified Construction Contract Administrator would be an asset
  • Membership in a relevant professional association would be an asset
  • Knowledge of AutoCAD and Revit experience would be an asset
  • Ability to work independently and with others
  • Excellent interpersonal and communication skills
  • Ability to modify communication styles to meet the needs of the audience
  • Demonstrate flexibility and resourcefulness in fulfilling duties and responsibilities
  • Sound judgment, strong analytical and problem-solving abilities
  • High level of ethics, professionalism, and commitment to quality
  • Highly organized with administrative and decision-making skills required to effectively handle ever-changing priorities and project deadlines in a fast paced consulting environment
  • Continually focused on personal and professional development
Role Requirements
  • Perform site reviews to determine compliance with construction contract and relevant building codes
  • Prepare reports to document progress and identify deviation from the construction contract
  • Liaise with owner and contractor to resolve issues in a timely manner
  • Track and review shop drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
  • Coordinate, evaluate and process payment certifications
  • Lead the Substantial Performance review process, evaluating project completions and processing of final payments
  • Coordinate with contractor, sub-consultants or relevant building authorities to address and document field issues and to clarify constructability or owner concerns
  • Prepare and coordinate project change documentation, including sketches and drawings or facilitate preparation of sketches and drawings with internal and/or external teams
  • Chair progress meetings before, during, and after the project to exchange information and resolve issues or concerns with various key stakeholders
  • Prepare and issue meeting minutes and track issues for resolution
  • Ensure that all project close out documents are submitted and forwarded to appropriate parties upon completion of the project
  • Assist design and technical staff with constructability reviews and provide feedback/mentorship
  • Represent the organization and interact in a professional manner with clients, sub-consultants, suppliers, and contractors
  • Continually stay educated with current building systems, trends, and building code changes
  • Attend regular internal coordination meetings to report on progress and issues related to assigned projects
  • Ability to travel to project locations, as required
  • 8+ years of progressive experience within an architectural office setting

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