Contract Administrator – Intermediate to Senior

We Are:

A people-centered organization focused on creating architectural solutions that elevate and inspire human experiences. We love sustainable design and highly functional approaches that truly make a difference in the lives of our clients and the people whom the spaces are designed for. We’re big on mentorship, work-life balance, and collaboration. S2 Architecture operates with offices in three locations, and we spearhead projects across Western Canada.

Our employee benefits include:

• Competitive health and dental insurance plan 
• Employee life and dependent life insurance 
• Long-term disability  
• Employee Family Assistance Program
• Flexible work hours 
• Continuing education / professional development
• Social activities 
• RRSP, Health or Wellness spending accounts
• S2 days for extra time to spend with family
• Personal / sick time
• Flexible work hours / Work from home options
• Profit sharing program – S2PSP open to all employees

Role Summary:

This contract administrator role requires a high level of experience in construction in an architectural firm. This individual will perform responsibilities related to contract administration, with limited supervision, to represent the architect in office and field activities, including attendance at meetings, performing field reviews, responding to contractor inquiries, review of submittals, issuance of change management documents, communication and coordination with internal and external teams, and interpretation of construction contract documents.

What you will require:

Education, Licenses & Certifications:

• Industry relevant post-secondary diploma or degree, or
• Direct construction experience may be considered
• Certified Construction Contract Administrator is an asset. 
• Membership in a relevant professional association is an asset
• Personal vehicle & valid driver’s license is required

Experience:    

• 7 – 15 years of progressive experience within an architectural office setting

What You Will Work On:

• Performs site reviews/visits on a regular basis to review project constructability and building code compliance
• Prepares regular field reports, in conformance with S2 standards, to document progress, identify deviation from the construction contract and track to completion
• Liaises with client and contractor to resolve issues/concerns
• Coordinate and review shop drawings, schedules, samples, alternate requests, and project change documents to confirm all project documentation is accurate and complete
• Coordinate, evaluate and process payment certifications
• Involvement in Substantial Performance and Ready for Turnover review process, evaluating project completions and processing of payments
• Coordinate with contractor, sub-consultants or relevant building authorities to address and document issues or owner concerns
• Prepare and coordinate project change documentation, including sketches and drawings or facilitating preparation of sketches and drawings with internal and/or external teams
• Attend and conduct progress meetings before, during, and after the project to exchange information and resolve issues or concerns with various key stakeholders
• Prepare and issue meeting minutes and track issues for resolution
• Coordinate project close out documents for submission and forwarded to appropriate parties upon completion of the project
• Assist design and technical staff with constructability reviews and provide feedback / mentorship
• Represent the organization and interact in a professional manner with clients, sub-consultants, suppliers, and contractor representatives
• Attend regular internal coordination meetings to report on progress and issues related to assigned projects.
• Maintain safe work practice procedures while on construction sites at all times
• Travel to project locations, as required
• May be required to provide support or assist with various tasks at various skills levels as may be required for project and / or firm success